PERSONAL DATA – DEFINITION & COLLECTION
Personal data is any data about an individual from which that individual can be identified. TDLM collects personal data from publicly available sources, directly from candidates and from third parties for referral purposes. Personal data is collected to assist candidates with their job searches, to identify prospective candidates and for TDLM to advise client companies on the potential suitability of candidates in TDLM’s role as an executive search provider. Personal data may take the form of:
• Personal contact details – name, home address, home telephone numbers, personal email addresses and online information relating to an individual’s IP address or online identity.
• Academic and professional qualifications, career progress, job responsibilities, performance record, achievements, remuneration and information provided by third parties.
• Highly personalised or more sensitive information relating to ethnic origin, health, or criminal activity will only be used, collected or disclosed to third parties with the consent of the individual concerned and in accordance with the relevant Data Protection laws.
• Candidate CVs – Curriculum Vitae
Personal data is stored by TDLM either in its database or in paper form in a non-automated manner. The following security measures are taken to safeguard personal data:
• All computers are encrypted and require password authentication.
• All computers are installed with up to date anti-virus, anti-malware, and firewall software.
• Paper records are kept in locked filing cabinets and premises.
• Historic personal data held on candidates is retained by TDLM until such a time as the information is no longer relevant or the candidate has requested that their personal data be deleted.
• All data is kept within the European Economic Area and in accordance with European rules on data protection.
TDLM collects, retains and uses personal data to identify potential new candidates for client searches. The basis for processing in these cases is legitimate interest. This data also enables candidates who have been in touch with TDLM to be considered and assessed for future job opportunities, and the basis for processing in these cases is to perform the contract between TDLM and the candidate.
This personal data may be shared with client companies to promote candidates for an appointment, with outside suppliers to TDLM (IT consultants & supporting engineers), external vetting agencies (criminal record and credit checks) and may be shared with government bodies as required by law in court proceedings or in the interests of exercising TDLM’s or another parties’ legal rights.
KEEPING PERSONAL DATA ACCURATE & RELEVANT
TDLM will, through the trade press, public announcements and through direct contact with individuals held on our database, take every reasonable step to ensure that the information we hold is current and up to date.
To ensure the accuracy of the information held, it is the candidate’s responsibility to inform us of any material change to their work circumstances or personal data that they have previously provided.
To present employment opportunities to the candidate market, TDLM collects information on client companies relating to, but not limited to, a company’s financial position, organisational structure, reporting lines, composition of business divisions, job descriptions and proposed remuneration.
With the permission of the client company this data may be compiled into a briefing document and given to candidates or communicated orally. Company data will be protected in accordance with all Data Protection laws.
INFORMATION COLLECTED THROUGH OUR WEBSITE
If you make an enquiry through our website or submit personal data, TDLM will store your name and email address along with any personal details that you have provided. The data collected through the website will be used for responding to your request, assisting with your job search, monitoring and compiling statistical data on website traffic and to help better understand our audience and improve our services.
TDLM will only collect, use and share information collected through our website for the purposes of recruitment and TDLM’s role as an Executive Search Consultancy – the basis for processing is to perform the contract between TDLM and the candidate. Personal information will not be sold to third parties.
A “cookie” is a piece of information that is stored on your computer’s hard drive and which records how you move around a website. This means that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also analyse traffic and help us to understand how visitors have arrived at our website and which pages they view.
All data collected using Cookies will be maintained in accordance with the relevant Data Protection Laws, including GDPR. You can disable or decline cookies at any time by changing your personal settings in your browser’s control panel. However, if you do so you may not be able to access all areas of our website, and some functionality may be compromised.
All reasonable measures are taken by TDLM to protect information transmitted through the Internet but please be aware that the security of such information sent cannot be guaranteed and that the Internet can be prone to operational errors.
The General Data Protection Regulation (GDPR) laws provide you with the right to have all or any aspect of your personal data deleted by TDLM and to opt out of any further contact from TDLM. You may also request copies of any information held on you by TDLM at any time, however, some information may need to be withheld to protect the privacy rights of others.